EAST SUSSEX COUNTY COUNCIL’S FORWARD PLAN
The Leader of the County Council is required to publish a forward plan setting out matters which the Leader believes will be the subject of a key decision by the Cabinet, individual Cabinet member or officer in the period covered by the Plan (the subsequent four months). The Council’s Constitution states that a key decision is one that involves
(a) expenditure which is, or the making of savings which are, significant having regard to the expenditure of the County Council’s budget, namely above £500,000 per annum; or
(b) is significant in terms of its effects on communities living or working in an area comprising two or more electoral divisions.
As a matter of good practice, the Council's Forward Plan includes other items in addition to key decisions that are to be considered by the Cabinet/individual members. This additional information is provided to inform local residents of all matters to be considered, with the exception of issues which are dealt with under the urgency provisions. Only key decisions to be taken by officers are included.
For each decision included on the Plan the following information is provided:
- the name of the individual or body that is to make the decision and the date of the meeting or relevant time period for an officer decision
- the title of the report and decision to be considered
- groups that will be consulted prior to the decision being taken
- a list of documents that will be considered when making the decision
- the name and telephone number of the contact officer for each item.
The Plan is updated and published every month on the Council’s website two weeks before the start of the period to be covered.
Meetings of the Cabinet/individual members are open to the public (with the exception of discussion regarding reports which contain exempt/confidential information). Copies of agenda and reports for meetings are available on the website in advance of meetings. Key decisions taken by officers will not be taken at a meeting – documents listed can be made available on request to the contact officer, with the exception of those which contain exempt/confidential information.
For further details on the time of meetings and general information about the Plan please contact Andy Cottell at County Hall, St Anne’s Crescent, Lewes, BN7 1UE, or telephone 01273 481583 or send an e-mail to stuart.mckeown@eastsussex.gov.uk. For further detailed information regarding specific issues to be considered by the Cabinet, individual Member or officer please contact the named contact officer for the item concerned.
EAST SUSSEX COUNTY COUNCIL
County Hall, St Anne’s Crescent, Lewes, BN7 1UE
For copies of reports or other documents please contact the officer listed on the Plan or phone 01273 335274.
FORWARD PLAN – EXECUTIVE DECISIONS (including Key Decisions) –1 November 2022 TO 28 February 2023
Additional notices in relation to Key Decisions and/or private decisions are available on the Council’s website.
Cabinet membership:
Councillor Keith Glazier - Lead Member for Strategic Management and Economic Development
Councillor Nick Bennett – Lead Member for Resources and Climate Change
Councillor Rupert Simmons – Lead Member for Economy
Councillor Claire Dowling – Lead Member for Transport and Environment
Councillor Carl Maynard – Lead Member for Adult Social Care and Health
Councillor Bob Bowdler – Lead Member for Children and Families
Councillor Bob Standley – Lead Member for Education and Inclusion, Special Educational Needs and Disability
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Date for Decision |
Decision Taker |
Decision/Key Issue |
Decision to be taken wholly or partly in private (P) or Key Decision (KD) |
Consultation
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List of Documents to be submitted to decision maker |
Contact Officer |
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8 Nov 2022 |
Lead Member for Resources and Climate Change
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Ringmer Swimming Pool - outcome of the Public Consultation To analyse the results of the public consultation and to agree the next steps for Ringmer Swimming Pool. The Consultation concludes on 15 August 2022.
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P
KD |
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Report, other documents may also be submitted
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Nigel Brown 07394 410630
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8 Nov 2022 |
Lead Member for Resources and Climate Change
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To consider proposals to acquire the freehold of a property following a blight notice being served under the Town and Country Act 1990
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P
KD |
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Report, other documents may also be submitted
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Zoe Tweed 07701 021868
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21 Nov 2022 |
Lead Member for Transport and Environment
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Petition to urgently improve safety measures at the junction of the A267 with the B2102 at Cross in Hand To consider the petition asking that the County Council urgently improves safety measures to help save the lives of drivers and pedestrians at the junction of the A267 with the B2102 at Cross in Hand following a pedestrian fatality on 22 March 2022 on the A267 to the east of the B2102 junction.
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Report, other documents may also be submitted
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Helen Clee
0345 6080193
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21 Nov 2022 |
Lead Member for Transport and Environment
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East Sussex County Council Household Waste Recycling Sites - waste acceptance policy relating to use of vans and cash payments for non-household waste Following the Covid-19 shutdown of the HWRS network in 2020, sites reopened with slightly amended changes to access arrangements for vans and how Non-Household Waste deposits can be charged for. In order to improve the throughput at sites, Vans were (and continue to be) restricted to 3 days per weeks and electronic only payment was introduced for non-household waste in order to reduce contact between residents and site staff. Lead Member is asked to consider these two aspects of HWRS usage and consider if they would like to revert to the pre-Covid-19 shutdown policies or adopt the new policies.
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Report, other documents may also be submitted
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Anthony Pope
01273 481657
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21 Nov 2022 |
Lead Member for Transport and Environment
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East Sussex Enhanced Partnership Plan and Scheme In July 2021, Lead Member for Transport and Environment approved the draft Enhanced Partnership (EP) Plan and Schemes. After further development of the EP Plan and Scheme the EP Plan and Scheme will enter into the statutory process on 22 September to allow them to be made. The paper will seek approval of the Lead Member of the final version of the EP.
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KD |
There is a statutory 28-day bus operator objection period for the EP plan and scheme, followed by a 28 day consultation with key stakeholders. Key stakeholders include operators of local services, users of local services, other local authorities, the traffic commissioner, the chief officer of police, the Passengers' Council, and the Competition and Markets Authority. |
Report, other documents may also be submitted
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Craig Lamberton 01273 337 525
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21 Nov 2022 |
Lead Member for Transport and Environment
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Community Match Schemes 2022/23 To authorise expenditure (£50,000 maximum match funding per scheme) on a programme of Community Match schemes in 2022/23 as a contribution towards schemes across East Sussex with community groups contributing the remaining half of the cost of scheme design & construction.
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KD |
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Report, other documents may also be submitted
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Nicholas Mitchell
01273 336627
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21 Nov 2022 |
Lead Member for Transport and Environment
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Bexhill-on-Sea Cycling and Pedestrian Route (A) Collington to Worsham To consider the results of the public consultation on the proposed Cycle Route between Collington and Worsham in Bexhill-on-Sea, and to recommend how the scheme will be taken forward
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KD |
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Report, other documents may also be submitted
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Andrew Keer 01273 336682
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21 Nov 2022 |
Lead Member for Transport and Environment
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Notice of Motion: No to Fracking To consider the Notice of Motion submitted by Cllrs Georgia Taylor and Chris Collier that calls on the Council to oppose, as a matter of policy, any initiatives to develop fracking, or other methods, for the extraction of shale oil or gas in East Sussex.
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Report, other documents may also be submitted
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Ed Sheath
01273 481632
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28 Nov 2022 |
Lead Member for Education and Inclusion, Special Educational Needs and Disability
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Retender of the Youth Employability Service contract (Advice and Guidance) Seeking Lead Member approval to commence re-tendering the Youth Employability Service contract (Advice and Guidance) which provides support to vulnerable young people who are Not in Education, Employment or Training (NEET) or at risk for becoming NEET. Current contract end date 31.08.23, procurement work to commence November 2022.
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KD |
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Report, other documents may also be submitted
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Caroline McKiddie 01323 463729
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28 Nov 2022 |
Lead Member for Education and Inclusion, Special Educational Needs and Disability
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Mental Health and Wellbeing Offer for Ukranian Children and Young People To consider the use of Homes for Ukraine funding to provide a social prescribing programme to support mental health and emotional wellbeing of Ukrainian children and young people in East Sussex.
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KD |
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Report, other documents may also be submitted
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Ben Baker
01273 481471
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29 Nov 2022 |
Lead Member for Strategic Management and Economic Development
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LEP Funded Capital Programme Financial Statement - Confirmed Spend for 2021/22 and Forecast for 2022/23 Lead Member will be asked to: Note the final spend for 2021/22 for the Local Growth Fund, Getting Building Fund and Growing Places programmes and the amount of funds re-profiled into the East Sussex County Council Capital Programme. Agree the confirmed scheme spend profiles for the Local Growth Fund, Getting Building Fund and Growing Places programmes for the 2022/23 financial year.
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Report, other documents may also be submitted
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Alex Colbran
07729 108123
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29 Nov 2022 |
Lead Member for Strategic Management and Economic Development
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Getting Building Fund - Grant Agreements Lead Member will be asked to: Approve East Sussex County Council entering into grant agreements to transfer funding secured from SELEP to East Sussex projects, subject to SELEP’s prioritisation of East Sussex schemes within its Getting Building Fund reserve pipeline programme at its meeting on 21 October 2022.
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Report, other documents may also be submitted
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Alex Colbran
07729 108123
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29 Nov 2022 |
Lead Member for Strategic Management and Economic Development
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Sussex ICS Integrated Care Strategy To enable consideration of the key elements of the draft joint Sussex Integrated Care Strategy as they relate to East Sussex, and the suggested emerging shared priorities to be taken forward on a partnership basis through the statutory Sussex Health and Care Assembly.
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KD |
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Report, other documents may also be submitted
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Vicky Smith 01273 482036
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December 2022 |
Chief Operating Officer
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Award of Contract for internal refurbishment of office accommodation at Muriel Matters House and Cavendish House, Hastings ESCC need to vacate Ocean House, Hastings. An office search was concluded and at a meeting for Lead Member for Resources and Climate Change it was agreed in July 2022 to taking leases at Cavendish House and Muriel Matters House, Hastings. The leases are about to be completed but refurbished works will be needed. As the contract for the building refurbishment is over £500,000 a key decision is required. The capital investment will be paid for from the non-schools planned maintenance programme and there is the budget to pay for this.
|
KD |
The local Member was advised of the proposed lettings and received the report that advised the Lead Member for Resources and Climate Change meeting in July 2022. A programme of staff consultation to those involved in the move will commence in mid October 2022. |
Report, other documents may also be submitted
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Nigel Brown 07394 410630
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November 2022 |
Director of Adult Social Care and Health
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Contract Award - online sexual health services To approve the Director of Adult Social Care and Health award of contract to the Provider for the Online Sexual Health Service for East Sussex residents in November 2022.
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KD |
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Report, other documents may also be submitted
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Tony Proom
01273 335252 |
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12 Dec 2022 |
Lead Member for Education and Inclusion, Special Educational Needs and Disability
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Proposal to lower school age range at Wivelsfield Community Primary School To consider whether to lower the age range at Wivelsfield Community Primary School to enable the governing body to provide early years provision on the school site.
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Report, other documents may also be submitted
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Jane Spice 01323 747425
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13 Dec 2022 |
Cabinet
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Gatwick Airport Development Consent Order for the Northern Runway Proposal To consider the County Council’s approach for responding to Gatwick Airport Limited’s Development Consent Order for their Northern Runway Project’
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KD |
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Report, other documents may also be submitted
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Jon Wheeler 01273 482212
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13 Dec 2022 |
Cabinet
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Treasury Management Annual Report 2021/22 and mid-year report 2022/23 To consider a report on the review of Treasury Management performance for 2021/22 and the outturn for the first six months of 2022/23, including the economic factors affecting performance, the Prudential Indicators and compliance with the limits set within the Treasury Management Strategy.
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KD |
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Report, other documents may also be submitted
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Ian Gutsell 01273 481399
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13 Dec 2022 |
Cabinet
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Treasury Management Stewardship 2021/22 To consider a review of the Council's performance on treasury management for the year 2021/22 and the mid year review for 2022/23
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Report, other documents may also be submitted
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Ian Gutsell 01273 481399
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13 Dec 2022 |
Cabinet
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Conservators of Ashdown Forest - Development Strategy and MTFP, 2022/23 budget and Q2 report To consider the Conservators of Ashdown Forest Strategy and Medium Term Financial Plan
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KD |
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Report, other documents may also be submitted
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Ian Gutsell 01273 481399
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13 Dec 2022 |
Cabinet
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Annual Report of Looked After Children's Services To consider the annual report of the Looked After Children's Service
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Report, other documents may also be submitted
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Sally Carnie 01323 747194
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13 Dec 2022 |
Lead Member for Resources and Climate Change
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Declare surplus and dispose of freehold land and buildings at former Etchingham Primary School, Etchingham The Council hold the freehold of land and buildings at the former Etchingham Primary School. The Council seeks to declare the property surplus to Council requirements and dispose for a capital receipt by public auction with a reserve price to be set before the auction date.
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P |
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Report, other documents may also be submitted
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Nigel Brown 07394 410630
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Not before 5th Dec 2022 |
Director of Adult Social Care and Health
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Extension of School Health Service Contract The School Health Service is commissioned from Kent Community Health NHS Foundation Trust; it provides the 5-19 Healthy Child Programme which provides universal and targeted support for children and young people of school age.
The current contract value is £2M and is funded from the ring-fenced Public Health Grant, the service was procured in 2019 and was commissioned to start from Jan 1st, 2020, on a three year contract with an option to extend for a further two years.
The first three years of the contract end on 31 December 2022 and, after review, it is proposed that the current contract is extended for a further two years until 31 December 2024 as further time is required to re-evaluate the specification to fully reflect the changing nature of the service as a result of COVID, etc.
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KD |
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Report, other documents may also be submitted
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Simone Lane
01273 335216 |
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16 Jan 2023 |
Lead Member for Transport and Environment
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London Road, Bexhill - Town Hall Square Public Realm Proposals To consider responses to the stakeholder and public consultations on the proposed Town Hall Square Public Realm Improvements as part of the wider London Road pedestrian improvement scheme and seek approval to progress the scheme to detailed design and construction.
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KD |
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Report, other documents may also be submitted
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Andrew Keer 01273 336682
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19 Dec 2022 |
Lead Member for Transport and Environment
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East Sussex County Council's Alternative Weed Maintenance Techniques Trials 2022 Information presented on the outcome of the alternative techniques to using Glyphosate weed killer for weed control on the highway including opt-out volunteer service, reactive service and Foam spray. Decision to be taken on future weed maintenance techniques and whether the trials should be rolled on for 2023.
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KD |
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Report, other documents may also be submitted
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Dale Poore 01273 335506
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19 Dec 2022 |
Lead Member for Transport and Environment
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Rural Verges as Wildlife Corridors - Trial of Early Season Reduction in Rural Grass Cutting Decision to be taken on any permanent amendments to the rural grass cutting policy, following this year’s trial. The trial reduced the grass cutting service of rural verges in 12 areas to only one full cut in the Autumn. This change meant that Highways would not cut rural verges (except for visibility) at a time when flowering is often at its peak and it is the most beneficial time for pollinators.
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KD |
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Report, other documents may also be submitted
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Dale Poore 01273 335506
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19 Dec 2022 |
Lead Member for Transport and Environment
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Highway Network Resilience Plan The report seeks approval for a new Highway Network Resilience Plan. The Plan supports our asset management approach and the management of highway assets and will help us to prioritise maintenance services during situations such as extreme weather so that we can minimise disruption on the most important routes around the county.
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The Plan applies to all wards.
Highway Maintenance Contractor, Public Transport Team, Flood Risk Management Team, Traffic and Safety Team, Emergency Planning Team, Infrastructure, Planning and Place Team, Major Projects and Growth Team
External Stakeholders Neighbouring highway authorities that share a border (Emergency Planning Officers and Highway Service), Sussex Resilience Forum members: Police, Fire, Ambulance, NHS, Coastguards, Transport for the South East, Network rail, Bus operators, National Highways, Logistics UK, District and Borough Councils Emergency Planning Officers
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Report, other documents may also be submitted
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Rosslyn Mills 01273 336337
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19 Dec 2022 |
Lead Member for Transport and Environment
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Highway Policies Review To seek agreement for amendments to the following Highways Policies. · Highway Asset Management Strategy, including Network Hierarchy Review · Highway Asset Management Policy The Highway Asset Management Strategy and the Highway Asset Management Policy set out the council’s long-term strategic approach from which we develop our Asset Management Plans for each highway asset group (structures, drainage, lighting etc.) Amendments reflect current best practice guidance, including a review of the Network Hierarchy, which details the process used to define each road, ranging from Strategic Route down to Minor Road.
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Report, other documents may also be submitted
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Rosslyn Mills 01273 336337
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16 Jan 2023 |
Lead Member for Transport and Environment
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Petition: Traffic calming in the Northampton Way/Norfolk Drive/Kent Road and Lincoln Close area of St Leonards on Sea Petition for traffic calming in the Northampton Way/Norfolk Drive/Kent Road and Lincoln Close area of St Leonards on Sea. A petition was submitted to the County Council on 11 October 2022 and needs to be considered by Lead Member for Transport & Environment.
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Report, other documents may also be submitted
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Victoria Bartholomew 01424 724284
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16 Jan 2023 |
Lead Member for Transport and Environment
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Petition: Piltdown Village Speed Limits To decide on the response to the petition to create a 30mph zone on the roads between the village gateways at Piltdown.
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Report, other documents may also be submitted
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Michael Higgs 01273 482106
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24 Jan 2023 |
Cabinet
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Reconciling Policy, Performance and Resources (RPPR) 2023/24 Draft Council Plan To ask Cabinet to approve the draft Council Plan, Council Tax levels, Revenue Budget, and Capital Programme for 2023/24 for recommendation to the County Council (including Savings Proposals, Equality Impact Assessment, Engagement and Scrutiny feedback).
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KD |
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Report, other documents may also be submitted
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Claire Lee 07523 930526
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24 Jan 2023 |
Cabinet
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Treasury Management Strategy 2023/24 To consider the Treasury Management Strategy for 2023/24. This includes setting the Prudential Indicators as set out in the Prudential Code and approving the Minimum Revenue Provision Policy Statement and Annual Investment Strategy for 2022/23
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KD |
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Report, other documents may also be submitted
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Ian Gutsell 01273 481399
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24 Jan 2023 |
Cabinet
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Corporate Climate Emergency Plan To consider an updated Corporate Emergency Plan
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KD |
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Report, other documents may also be submitted
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Andy Arnold 01273 481606
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27 Feb 2023 |
Lead Member for Education and Inclusion, Special Educational Needs and Disability
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East Sussex Childcare Sufficiency Duty 2023 - 2024 To approve the publication of the East Sussex Childcare Sufficiency Duty for 2023 to 2024
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Report, other documents may also be submitted
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Jane Spice 01323 747425
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